When family reunions come around, you want to make sure that everything is perfect. Whether you have a big or small family, organization is key. From the food to the activities, organizing a family reunion can be an overwhelming task. By following our tips and tricks, you’ll be able to have an amazing family reunion without stressing.

Pick a Date And Location

Family huddled together on blanket on lawn for family photoWhen planning your family’s reunion, one of the most important aspects to consider is when and where to have it. When choosing a date, you should take into account both family availability, and the season in which you plan to hold it. The ideal family reunion should be held during a season when outdoor activities can be enjoyed comfortably. Location is another major factor to consider when planning a family party, make sure it’s a beautiful and accessible place, with lots of open space.

Find Capable And Enthusiastic Party Members

When organizing a family reunion, it is essential to search for the best party organizing members to help with the planning, one person on top of everything is not enough. These individuals should be organized and detail-oriented, while also being passionate about bringing the family together. Depending on the size of your family reunion, you may need several party organizing members or just a few key organizers. You should also make sure they understand what is expected of them as part of the organization group, they will have to communicate properly and be an excellent team player.

A List Will be Your Best Friend

A family reunion can be daunting to plan if you are not prepared. It’s important to establish the goal of the family reunion, whether it is to strengthen family bonds or simply celebrate each other’s company. Once you have set the goal, making a list will help you stay organized and on task. Creating a checklist in any planning process can ensure that nothing gets left out during the preparation phase. Writing down all tasks, from creating a guest list to location scouting, allows for easy tracking of progress and avoids forgetfulness or miscommunication.

Build a Budget

Once you have determined an approximate headcount for your family reunions, the next step is to establish a budget. It’s important to consider how much each person will contribute and what expenses will be covered by the organizers.

When it comes to setting a budget, as well as who pays for what, communication is key. Everyone should know ahead of time if they’ll need to cover their own travel fees, meals, or whether these costs will be split among members of the group. It’s also helpful to determine ahead of time who will be paying for any activities associated with the reunion, for things like entertainment costs.

Send Invitations as Early as possible

Family sitting at table outside eating

Sending invitations early ensures that all of your family members have plenty of time to plan their schedules and make travel arrangements. It also allows you to get an accurate headcount so that you can make sure there will be enough food and seating! Sending out the invitations a few months before the reunion date gives everyone enough time. You should also include a deadline for RSVPs on the invitation, so that you know exactly how many people to expect at the event.

Document The Event

Documenting your family party is a great way to preserve memories and share them with loved ones. Here are some tips:

  • Taking plenty of pictures will help you capture the event from multiple perspectives and angles. For added fun, set up a photo booth or hire a professional photographer to take creative shots throughout the night.
  • Videos are great for capturing more than just one moment in time, they allow you to record audio, conversations, and special events unfolding in real time!
  • Create a scrapbook with decorations and photos from the event.
  • Record audio interviews with your family members. Ask them about their favorite moments, what they enjoyed most about the event, and how it made them feel.
  • Collect keepsakes such as napkins, tablecloths, programs, and any other items that represent the event’s theme or location.

The Best Party Venue in Georgia

Staurolite Barn is a great venue to host a family reunion that everyone will remember for years to come. With plenty of space inside and out, it’s perfect for groups of all sizes. Plus, the amazing staff is always on hand to help out with any needs you might have throughout your stay. Whether you’re looking for somewhere to relax or throw an unforgettable party, Staurolite Barn has something for everyone. So don’t wait, visit our website or call (706) 702-1787 and start planning today!


Staurolite Barn’s indoor and outdoor venue is open during all seasons of the year for you to schedule your event. Curious about what else we can offer in our event space? Have any questions about our space or venue? Contact us today to get all of your questions answered!