What Should I Take Into Account When Booking an Event Venue?

Planning an event but having trouble finding the perfect venue? Finding the perfect venue for the event you’re hosting is crucial to its success. The location determines the mood of the entire event and can either make, or break the experience for your guests. With so many choices available, it can be stressful to choose the right one. In this article post, we will give you some useful advice to make sure that you select the ideal venue for your next event.

Research the Venue and its Amenities

It’s essential to research the venue before booking it for your event. Take a quick look at their website, any social media pages, and ready reviews available, left by previous clients to get a good idea of what the venue is like. Make sure that the amenities they have available align with what you need for your event. Does it have adequate parking, restrooms, and Wi-Fi? Do they offer catering services, or would you have to bring in your own vendors? You want a venue that will offer what you need to make your event successful.

Think About the Capacity of the Event Venue

The capacity of the event venue is another crucial factor. You want to ensure that the venue can correctly accommodate all of your guests comfortably. Be mindful of not only the indoor space but also any outdoor areas you might want to use. Always book an event venue that accommodates a few more people than you expect to attend, to avoid any overcrowding. Additionally, check out the parking and transportation options available in the vicinity of the venue. You don’t want your guests to be stuck trying to find a place to park or having difficulty getting there.

Catering is Key

Consider whether, or not you want catering services included with your venue rental. If so, make sure that you have a look at the catering options available. Ask for a menu and inquire about their service fees and the types of food they offer. Additionally, if you are thinking of having an open bar or special drinks served, make sure to check with the venue’s specific policies regarding outside alcohol. The amenities included in your rental should also be considered. Does the venue supply tables, chairs, and other furniture you need? Are there audio-visual services available? If you are planning a special event, it would be wise to look into these matters before booking the venue.

Check Restrictions and Policies

Before booking an event venue, make sure to check their policies on the type of event you are planning. Some venues have strict policies, or restrictions that might affect the type of event you want to host. For instance, some locations might not permit loud music after a certain time or have the necessary space for certain activities. So, it’s essential to check all the policies of the venue to avoid any trouble later.

Consider Hiring a Professional Planner

If you’re uncertain and feel stressed about where to begin, hiring a professional planner to help you book your event venue might be worth considering. An event planner can provide valuable insight on selecting the right venue for your event, and they often have a list of venues they work with regularly. Additionally, they can for sure offer helpful advice on how to best utilize the space for your event. In addition to helping you book your event venue, an event planner can also assist in sourcing catering, entertainment, décor, and other elements of your event. If you’re considering hiring an event planner, ask for recommendations from close friends and family who have worked with one. Reputable planners should be organized, personable, experienced in special events, and cost-conscious. Once you’ve chosen an event planner that meets your needs, trust their expertise to help you plan a successful event. Plus, they can help you negotiate prices and contract terms.

Have a Budget in Mind

It’s important to have a budget in mind before selecting your venue so that you can ensure that it’s within your budget. Consider all the other costs associated with hosting an event, such as renting tables, chairs, linens, decorations, catering, and entertainment. If you have a clear budget, it’ll make the selection process much easier and ensure that you don’t overspend.

The Event Venue of Your Dreams

At Staurolite Barn we offer the most amazing venue so you can celebrate your parties, wedding and family reunions with the people you care most about. Visit our website for additional details or by calling (706) 702-1787, and plan your ideal celebration with us!