Planning a successful event can be a daunting task. From creating the perfect atmosphere to ensuring your guests have a good time, there is so much to consider. One of the most important elements of planning an enjoyable event is choosing the right event venue. An unforgettable event starts with finding just the right place for it—and you don’t have to break the bank doing it! Let’s talk about how to plan an unforgettable event at the perfect venue.

Define Your Purpose for the Event Rustic style chalkboard at an event venue with the words Private Event written on it

Before you even start searching for venues, you need to define what kind of event you’re throwing and why. This will help narrow down your list of potential venues, so that you can focus on those that are best suited for your needs. Are you throwing a private birthday party or a corporate lunch? Do you need space that can accommodate outdoor activities or do you prefer something more intimate? By answering these questions, you’ll have a better idea of what type of venue would work best for your event.

Choose a Theme

Once you know what type of venue fits your needs, it’s time to decide on a theme. Whether it’s formal or casual, vintage or modern, choose one that suits both your budget and the overall atmosphere you want to create. A themed event will make it easier for guests to get into the spirit and have fun. Plus, selecting decorations and food options becomes much simpler when everything ties in together!

Set a Budget and Stick to It

The key to having an unforgettable event is sticking within your budget. When looking at venues, make sure they are affordable and won’t break the bank. To ensure this doesn’t happen, create a budget before beginning your search and stick with it no matter what! There are plenty of great venues out there with reasonable prices that won’t cause financial stress later on down the line.

Start Planning Well in Advance

Once you’ve chosen your perfect event venue and set your budget, start planning as soon as possible! Many popular venues book up months ahead of time so don’t delay in reserving yours! Planning early also helps ensure that all other aspects — decorations, catering, entertainment — get taken care of in time too!

Send out Invitations

Now that all other details are settled it’s time to spread word about this exciting event! Sending invitations gives guests ample warning about when and where they should show up for maximum enjoyment (and minimal confusion!).

Digital Invitations

These are a great and cost-effective way to let people know what’s going on. They are also easily tracked, making it easier for event planners to keep track of who has received them. They also allow guests to RSVP digitally, which saves event planners a lot of time.

Paper Invitations

If you’re looking to go the more traditional route, paper invitations are always a classic choice and can add a nice personal touch. They are easy to send out and can be tailored to fit any event theme or budget.

Decorate the Event Venue and Enjoy!Decoration interior elements of restaurant venue banquet hall with multicolored different helium balloons in an event venue

Finally it’s time to add personal touches around the venue itself! Whether it’s balloons or lights streamers or plants – use whatever special touches will make this night one-of-a-kind! After days, weeks, perhaps months spent planning – it’s finally here — The event that everyone has been waiting for. Enjoy every second knowing that all the hard work has paid off and everyone will leave feeling happy, satisfied and excitedly talking about when next year’s party will take place !

The Perfect Event Venue for Every Party

Are you looking for a unique event venue that won’t break the bank? Look no further than Staurolite Barn! This one-of-a-kind event venue is perfect for any occasion, be it a corporate event, birthday party, or anything in between. With its rustic charm, breathtaking grounds, and picturesque view of the Blue Ridge Mountains, Staurolite Barn provides an unforgettable event experience for all. If you want to learn more about how to create the perfect event, contact us today!


Staurolite Barn’s indoor and outdoor venue is open during all seasons of the year for you to schedule your event. Curious about what else we can offer in our event space? Have any questions about our space or venue? Contact us today to get all of your questions answered!